Job Title: Facilities Manager (Level 5 TBC)
Salary: £65,000 - £75,000 per annum
Location (Multi-site): South Kensington/White City (SW7), London

About Us:
We pride ourselves on maintaining an efficient and well-organised environment that supports our employees' productivity and well-being. Our success relies on the seamless operation of our facilities. We are looking for an experienced corporate Facilities Manager to join our team and ensure the smooth and cost-effective running of our premises in the vibrant South Kensington area of London.

Purpose of Post:
The Facilities Manager is responsible for the strategic and operational management of our facilities. This role ensures that the physical environment supports the company's business operations, aligns with corporate standards, and meets health and safety requirements. The Facilities Manager will lead a team and manage service providers to deliver high-quality facilities management services, optimise space utilisation, and maintain a safe and productive work environment.

Job Overview:
We are seeking a highly motivated Corporate Facilities Manager to join our team. The ideal candidate will be well-organised, hands-on, and possess a strong blend of project management and client relationship management skills. They should have a passion for delivering outstanding results in a dynamic environment and the ability to optimise space and equipment use while reducing operating costs.

Key Responsibilities:

• Develop and implement facility management plans and strategies to optimise resource utilisation and improve operational efficiency.
• Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments.
• Oversee and manage day-to-day operations of facilities, including maintenance, repairs, and renovations.
• Ensure compliance with all relevant safety and building codes, regulations, and standards.
• Coordinate and supervise facility staff, including technicians, custodial staff, and contractors.
• Conduct regular inspections to identify maintenance needs and prioritise repair and maintenance projects.
• Review utilities consumption and strive to minimise costs.
• Manage budgets and financial records related to facility operations, including forecasting and cost control.
• Develop and implement preventative maintenance programmes to ensure the longevity and efficiency of equipment and systems.
• Maintain accurate documentation and records of all facility assets, maintenance activities, and service contracts.
• Collaborate with internal stakeholders to understand facility needs and develop plans to meet those needs.
• Oversee contractor and vendor relationships, including procurement and contract negotiation.
• Control activities including parking space allocation, waste disposal, and building security.
• Allocate office space according to needs.
• Handle insurance plans and service contracts.
• Keep financial and non-financial records.
• Perform analysis and forecasting.
• Stay informed about industry best practices and emerging trends in facility management.

Requirements:
Essential:

• Proven experience as a Facilities Manager or relevant position.
• Large multi-site FM experience (hard and soft services for both owned and managed assets).
• Corporate experience.
• Strong contract management skills.
• Well-versed in technical/engineering operations and facilities management best practices.
• Experience managing large budgets and knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organisational and leadership skills.
• Good analytical/critical thinking.

Desirable:

• Bachelor’s degree in facility management, engineering, business administration, or a related field.
• Relevant professional qualification (e.g., CFM) or degree will be an advantage.

This job description conveys essential information about the scope of the Facilities Manager's position and is not an exhaustive list of skills, duties, responsibilities, or working conditions associated with it.