Job description

Personal Assistant (PA)

Job Summary

The Personal Assistant (PA) will provide comprehensive administrative support to [Group Managing Director] by managing their schedule, coordinating meetings, and ensuring efficient office operations. The ideal candidate will be organized, detail-oriented, and capable of handling sensitive information with discretion.

Key Responsibilities:

1. Administrative Support:

- Manage calendars, including scheduling appointments and ensuring proper time management.

- Coordinate and book travel arrangements, including flights, accommodation, and transportation.

- Prepare and organize documentation, reports, and presentations as required.

2. Communication:

- Act as a point of contact between the executive and clients, employees, and partners.

- Draft, review, and send communications on behalf of the executive.

- Respond to inquiries and manage correspondence effectively.

3. Meeting Coordination:

- Organize and prepare for meetings, including agendas, materials, and follow-ups.

- Attend meetings and take minutes when necessary.

- Ensure all necessary documentation is available for effective discussions.

4. Project Management:

- Assist in managing and tracking projects or initiatives as directed.

- Follow up on action items and deadlines to ensure timely completion.

5. Office Management:

- Ensure the office environment is organized and conducive to productivity.

- Manage office supplies and inventory, and coordinate maintenance as needed.

- Assist with onboarding new team members and organizing orientation.

Qualifications:

- Proven experience as a Personal Assistant or in a similar administrative role, or hospitality based background.

- Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.

- Excellent organizational and time management skills.

- Strong written and verbal communication abilities.

- Ability to handle sensitive information with confidentiality and discretion.

- Strong problem-solving skills and attention to detail.

- Flexibility to work outside of standard hours if required.

Education:

- Suitable qualification in administration or a related field (preferred but not essential).

- Certification in office management or a related field is a plus.

Additional Requirements:

- Strong interpersonal skills and a professional demeanor.

- Ability to work independently and as part of a team.

- Willingness to adapt and handle changing priorities in a fast-paced environment.

Salary and Benefits:

- Competitive salary based on experience. - £30-£35k plus other benefits

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• On-site parking