Facilities Administrator - Expiring soon!
Posted a week ago by Taskmaster
Taskmaster Resources Ltd are looking to recruit a permanent member of staff to join their team as a Facilities Administrator at the prestigious Huddersfield based client-a large, well-known distribution and customer service centre.
JOB PURPOSE:
Responsible for delivering strategic administrative PPM and break fix plan.
Responsible for creating/filing of training plans, and supporting effective staff deployment to improve productivity, and quality of work.
Coordinate PPM (Internal/External) and break fix requirements. End to end Tasks liaison via Jira software.
Adequate filing of paperwork associated for record purposes.
JOB DESCRIPTION:
Accountabilities
Safety
· Ensure activities are carried out Safely, in compliance with Risk Assessments, Legal Responsibilities and Safe Working Practices by obtaining necessary H&S documentation from contractors before site visit.
· Ensure all activities have Safety, Health and Environment factors considered.
· Work collaboratively with Health & Safety to implement best practice working. E.g. COSHH, etc.
· Contribute to improving Safety on site through identifying improvements that can be made.
· Ensure Safety conversations are held with feedback to drive a safety-first culture in the absence of FM.
· Liaise with Operations and H&S Manager for completion of Permit to Work required for contractors on arrival to site.
Quality
· Support the site Quality Agenda, by ensuring a right first-time approach with obtaining adequate information required from customers, engineers and contractors.
· Ensure adherence to SLAs and feedback to customer on delays.
· Maintain both physical and electronic files accurately.
· File compliance administration documents accurately to ensure regulatory requirements are met.
· Follow up on necessary work to ensure compliance, including the maintenance of appropriate certification.
· Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.
Delivery
· Deliver excellence to PPM plan by keeping within SLA and sought support where required before due date.
· Ensure engineers are aware of any overdue or urgent jobs that requires urgent attention.
· Ensure an action driven approach is taken to drive down missed deadlines of jobs.
· Liaise with relevant department for Purchase Order before scheduling a payable external PPM site visit.
· Organise and schedule contractor visits coordinating with external companies as needed.
Cost
· Work with contractors and engineers to drive down cost where possible
· Source alternative quotation from different vendors to confirm best price.
· Agree any callout charges with FM prior to scheduling.
People
· Promote a culture of engagement and inclusion.
· Assign Jira jobs to engineers with skillset required using training matrix.
· Take accountability for self-development through a live Personal Development Plan
· Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.
· Respond promptly to internal and external emails, maintaining effective communication
Measure
Safety
· Putting safety first; All members of the team having safety conversations
· Near Miss Reporting
· Accident/incident reporting
Quality
· Keeping Jira jobs within SLA
· Effective communication with customers (Internal/external)
· PPM accuracy and documentation on F drive.
Delivery
· Customer failure rate
· Jira reporting metrics.
· PPM failure rate
Cost
· Operational Plan adherence
· Cost per count (CPC)
· Colleague (Direct & In-Direct) Task Deployment
People
· Absence Management by accurately recording on the rota daily attendance.
To register online with Taskmaster Resources Ltd for this role, applicants must have a valid UK Passport, an EU Passport and Home Office Share Code or Biometric Residence Permit & Home Office Share Code as well as proof of their NI number and a bank account in their own name.
- Type:
- Permanent
- Start Date:
- asap
- Contract Length:
- permanent
- Contact Name:
- Login or register to view
- Telephone:
- Login or register to view
- Job Reference:
- danHD2
- Job ID:
- 222295667
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