Position Overview: We are seeking a dynamic and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role requires a practical proactive individual with excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Key Responsibilities of Office Administrator

Office Operations:

• • Manage and maintain office supplies, equipment, and facilities.
  • Oversee office maintenance and ensure a clean and safe working environment.
  • Coordinate with vendors and service providers for office needs.
     

Administrative Support:

• • Provide administrative support to senior management (Alan and Steve).
  • Organize and schedule meetings, appointments, and travel arrangements.
  • Handle correspondence, including emails, phone calls, and mail.
     

Team Coordination:

• • Act as the primary point of contact for office staff and external stakeholders.
  • Facilitate effective communication and collaboration.
     

Customer Contact/Order Fulfilment

• • Making some outbound customer calls on CRM.
  • Ensuring orders are shipped in a timely efficient manner.
     

Compliance and Policies:

• • Ensure office operations comply with company policies and procedures.
  • Implement and enforce office policies and procedures.
  • Maintain confidentiality and handle sensitive information with discretion

The Candidate for Office Administrator

Minimum of 3 years of experience in office management or a similar role.

• Skills:
  • Excellent organisational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and websites.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • Not afraid of the phone as role will involve customer contact.

Personal Attributes:

• Proactive and self-motivated with a positive attitude.
• Reliable and able to handle sensitive information with discretion.
• Adaptable and capable of working in a fast-paced environment.