Payroll Administrator

Part-time

Reports to:

Payroll Manager

Job function/Scope:

The Payroll Administrator is responsible for ensuring that all transactions relating to payroll are input in a timely and accurate manner.

Roles & responsibilities:

• Onboarding new hires to ADP ihcm, this includes assigning the relevant leave package, Pay types and Cost centre.
• Taking ownership of allocated payrolls and being responsible for completion from start to finish. This may include:
• Ensuring that all payroll sheets are received from each site in a timely manner and approved by the relevant authority as defined in the authorisation matrix
• Ensure that all approved change of details; salary, position, address etc. are implemented on ADP and the relevant Payroll sheet
• Carry out apportioned pay calculations for new hires and leavers
• Reviewing absence such as sick leave, Parental leave etc. and carrying out system checks to ensure the data the system is pulling aligns with the employees timesheet
• Preparation of Average Holiday pay
• Calculating Holidays for Adhoc Employees on a quarterly basis and implementing through system
• Analysis of both Pre and Post commit reports to ensure accuracy
• Performing account balance and payroll reconciliations

o Preparing weekly and monthly financial journals and reports for accounting and auditing purposes and posting where relevant

o Preparing periodic payroll reports for review by management

o Responding to payroll-related inquiries and resolving concerns in a timely manner

o Run & maintain Pension Process

• Maintaining the open timesheets and amending, closing out for month end.
• Liaising with Management Accountants and providing them with any required reports for their Departments on a monthly basis.
• Maintain effective relationships with key stakeholders to ensure the smooth implementation of the payroll
• To identify effective solutions to improve the service of the payroll process
• Comply with Level 1 HSE Employee Responsibility and Accountability
• Comply with Level 1 Peterson Values and Behaviours

Performance Measure

· Delivery of key tasks and targets that are agreed and recorded each year . Actual performance will reviewed against those targets set during the employee appraisal process including feedback from internal customers.

· Compliance with processes and procedures following completion of identified training an in accordance with department guidelines

Qualifications and experience

· Knowledge of legislation and HMRC relating to payroll

· Payroll qualification is desirable eg Chartered Institute of Payroll Professionals CIPP National Payroll Certificate or previous experience in similar role

· Experience of administering workplace pensions

· Good working knowledge of Microsoft Office including Excel

· Experience with timewritting

· Experience of ADP advantageous

Core Competencies

· Communication - Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able influence and collaborate with others

· Customer Focus - A commitment to providing a good customer service.

· Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.

· Team Working - Ability to work within a team and on own initiative. Self starter

· Reliability - Takes responsibility for personal performance

· Results Orientation - Striving to improve or meet a standard of excellence

· Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.

Job Specific Competencies

· Attention to Detail

· Working to tight Deadlines

· Maintains confidentiality

Peterson (United Kingdom) Ltd reserves the right to amend or change the above to enable business needs to be met.