Are you an experienced Office Manager, with a strong knowledge and understanding of all office Management principles and best practices?

Are you experienced in using accounting software such as Xero or Sage?

Would you be interested in joining a well-established engineering contractor driven by a team of chemical specialists at the forefront of a net-zero future?

If the answer is yes, then please kindly read on and get in touch today to avoid missing out!

The Opportunity
Due to projects ramping up, our client is currently seeking a talented, and experienced Office Manager to oversee the daily operations of our client’s Sheffield office, ensuring that it runs smoothly and efficiently and support the Chief Executive Officer.

You will receive a competitive salary alongside a wide range of benefits including 25 days holiday plus bank holidays, employers pension contributions, full healthcare package plus many more.

The role
As the Office Manager, you will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities alongside supporting the Chief Executive Officer.

Your duties and responsibilities will be

• Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors.
• Managing office supplies and inventory, including ordering and restocking as needed.
• Coordinating and scheduling meetings, appointments, and travel arrangements for staff members.
• Scheduling and facilitating meetings, supplier, client and customer visits.
• Handling incoming and outgoing correspondence, including mail and phone calls.
• Supporting individual departments through operating the purchase and ordering process.
• Providing a welcoming and friendly reception service and receiving deliveries to the site.
• Maintaining office equipment and coordinating repairs or replacements as necessary.
• Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity.
• Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interview.
• Assisting with HR functions, such as onboarding, absence recording and employee relations.
• Assisting with Finance functions, such as invoice entry, budget management and expense processing.
• Assisting with IT functions, such as logging tickets to IT and maintenance of the client website.

You will have the following Qualifications and experience

• Strong work ethic with a drive to complete tasks with very high-quality standards.
• A good understanding of office management principles and best practices.
• Ability to work effectively in a diverse team of technicians, engineers and scientists but also to work independently
• A good understanding of recruitment processes. 
• Proficiency in using accounting software (Xero or Sage).
• Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure.
• Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
• Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial.
• Highest level of professionalism, integrity, and discretion
• Flexible and adaptable to changing priorities and unexpected situations.
• Resilient, problem-solving, and proactive attitude.
• 5 years previous office/ admin experience.
• Experience working in an engineering or manufacturing environment would be beneficial.
•  GCSE or equivalent.
•  Five years of previous experience as an office/administrative assistant, executive assistant or similar role.

This is a full-time position based at our premises in Sheffield, UK.
All applicants must already hold the legal right to work in the UK.

Get in touch now
If you’re on the lookout for a new challenge, where you will be responsible for overseeing all office duties and think you have the relevant skills and experience our client is seeking then apploy today to avoid missing out!.

Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK.
Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.