Apple Recruitment are recruiting for a Band 3 Admin Support on behalf of our client the SHSCT, Armagh

Hourly Rate: £11.67 in addition holiday hours accrued and paid

Hours: 37 ½ hrs

Duration: 6 weeks

Location: Armagh

Please note only applicants that match this criteria can be considered for the role.

Role:

To provide Admin and Secretarial support to the Mental Health Departments.

Criteria:

- 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in an clerical / admin role.

OR 2 years’ experience in a clerical / admin role.

- Experience in the use Microsoft office product or equivalent e.g. Word, Excel, Outlook

Duties:

• Provide Admin support to teams – emails, scanning, filing, photocopying, word processing, copy and audio typing of reports / presentations, preparing patients’ notes.
• Make appointments using Partial Booking process and booking appointments on PARIS.  Printing and Posting Appointment Letter when date confirmed with patient. Pulling charts for clinics and clinic prep.
• Organisation of Interpreting and Translation Services as required.
• Maintaining Filing System (both manual and computerised).
• Answering the telephone and taking action as required.
• Covering Switchboard / Reception, when required.  Meeting and Greeting patients / visitors.
• Liaise with Consultants, GPs, Patients, Carers and other professionals e.g Estates, Maintenance.
• Deal with queries and enquiries from Practitioners / patients / relatives / voluntary organisations.
• Distributing/handling incoming and outgoing correspondence, as appropriate.
• Entering referrals onto PARIS.  Maintaining Databases and Spreadsheets.
• Making up charts for new referrals – ensuring correct details are entered on front of chart – Health and Care Number, Patient details, Address etc.
• Inputting and extracting data from Community Information Systems e.g. PAS, Soscare, PARIS.
• Accessing information for team from NIECR (e.g. blood results) and eCRIS (xray reports).
• Preparation of clinical Notes for release to PSNI, Courts, Compensation Agency etc and liaison with Litigation Office / Medico-Legal Office regarding same.  Preparation of clinical Notes for release to Information Governance Office for Subject Access Requests.
• Monitoring and validating waiting lists.
• Maintaining office diary e.g. room booking.
• Arrange and attend meetings, taking minutes.  Preparation of Agenda, minutes and papers for Meetings.
• Assist in the Collation of Statistics, ad hoc requests, and producing tables and presentation of information as required.
• Running reports from PARIS and ensuring the validation of patient data. 
• Petty cash duties.
• Processing forms for Courses / Conferences.
• Maintain and order stationery supplies as required.
• Maintaining supply of forms, documents e.g. Mental Health Order forms (if required).
• Raising awareness of admin protocols for new professional staff.
• Participate in reporting faults re: building and equipment, when required.
• Liaise with Open University re students/placements etc prepare rota and send to relevant wards/departments.
• The postholder may be required to rotate jobs within their location at this band.
• The postholder may be required to provide Admin support for evening clinics.

Undertake any other ad hoc administrative and clerical duties, as may be required by the line manager from time to time

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Julie Skelly

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.