Finance Assistant 

(Part-Time)  

Responsible to: CEO  

Grade Admin  

Hours of work: 20 hours per week  

Work location: Oakley, Bedford – Hybrid working  

Role Purpose  

Blue Bear is seeking an organised and reliable individual to provide all round purchasing and financial recording support on a part-time basis. The successful candidate will be a team player who is keen to get involved and happy to help in many related aspects of the company operations.  

Ideally you will be familiar with XERO accounting software (or similar) and Microsoft Office including Access databases.  

You will be required to carry out number of tasks including purchasing, processing invoices, etc on a daily/weekly basis.  

Key Responsibilities  

Purchasing:  

• All orders to be undertaken once approved and payment recorded with a valid VAT receipt or invoice once obtained. Mark as completed on SharePoint.  

• Raise purchase orders for suppliers if quote is given and send to the Project Manager and supplier, keeping a record for when invoice is received.  

• Keep a record of daily orders placed including the payment type used and the project it is for.  

• Work with the Executive PA to ensure that stocks of office stationery, cleaning and catering supplies are purchased and maintained, ensuring best value for money. 2 October 2024  

Book Keeping:  

• Record all purchase invoices, credit card transactions, employee expenses, direct debits, PayPal transactions and any other purchasing transactions.  

• Ensure accurate and valid receipts and invoices are assigned to all transactions.  

• Record all sales invoices raised and grant monies received. Alert relevant person when any sales invoices are overdue for payment.  

• Reconcile the bank account, PayPal account and savings accounts daily/weekly as required.  

• Reconciliation of all company credit cards daily/monthly.  

• Review all accounting postings to accounts to include nominal codes used and projects assigned to monthly.  

Other Duties and Responsibilities  

• To actively participate in Blue Bear’s Performance Management Scheme.  

• To undertake such other duties and responsibilities as may be reasonably required within the grade and level of the post.  

• You will be expected to perform different tasks as necessitated by your evolving role within the company and the overall business objectives of the company. Some travel within the UK may be required.  

The above is not an exhaustive list of duties. You will be expected to perform different tasks as necessitated by your evolving role within the company and the overall business objectives of the company.  

What’s in it for you  

• Work in a highly motivated SME at the cutting edge of Engineering. See your work rapidly progress to live testing in a matter of months not years.  

• Hybrid working available  

• Competitive Salary  

• Company pension scheme  

• Life Cover 5x your salary  

• Income Protection Cover  

• BUPA Medical/Dental/Menopause  

• Paycare Health Cash Plan  

• Employee Assistance Programme  

• Refer a Friend Reward Scheme  

• Bike to Work scheme  

• Company paid socials twice a year 3 October 2024  

Equality and Diversity  

We are committed to the promotion of equality of opportunity in all of our activities and to encouraging access to our organisation from all groups irrespective of the equality strands. We are working to create an environment in which cultural diversity and individual difference are positively valued in an atmosphere free from harassment and discrimination. We take our legal and moral obligations with respect to equal opportunities seriously and welcome dialogue with individuals on ways in which our equal opportunities policies and practice can be enhanced.  

Health and Safety  

The organisation together with the assistance of all employees are fully committed to developing a positive safety culture. We encourage and support employees to become involved in and participating in health, safety and welfare matters. Our goal is to motivate and empower all employees to work safely and protect their long-term health, not simply to avoid accidents.