Team Administrator (12 months FTC - Maternity Cover)

Kidlington
Full-time
12 months Fixed Term Contract
40 hours per week

THE POWER OF NOW

Fortescue Zero’s mission is to be the world leader in zero emission power systems. We are developing and manufacturing the technologies needed to decarbonise our planet. We are expanding across the geographies of UK, US and Australia and becoming a global company. As part of Fortescue, our vision is to be the number one integrated green technology, energy, and metals company.

Role Purpose:

An opportunity has arisen for a Team Administrator to temporarily provide administrative support to the Decarb team in planning, supporting, and coordinating diaries, meetings and events. You will be the focal point and coordinator within the Decarb team for all visitors to Fortescue Zero (FZ) and all visits from FZ to customers/suppliers.

What you will do

• Organisation of critical meetings/workshops for the Decarb team on and off site, including all administration, venue booking and any transportation requirements.
• Liaising with required attendees to ensure availability.
• Occasionally attend meetings and workshops to gain a thorough understanding of the activities within the team and record actions.
• Ensure actions are progressed and reported back to the relevant senior manager.
• Maintenance of the Decarb organisation charts in liaison with FZ HR Business Partner
• Support the FZ HR Business Partner with recruitment if required.
• To oversee visits to and from FZ ensuring they are correctly planned and executed in accordance with the visitor template and associated global mobility policy.
• Liaison with colleagues overseas to understand visa requirements for each visit and assist in the collection of documentation.
• To ensure all travel arrangements are in place for each visit, making flight, taxi, restaurant (hosting) and hotel bookings as necessary.
• To ensure all visitors are correctly hosted throughout their visit, including desk space and meeting room allocations and catering as necessary.
• Management of diaries of several senior programme leaders.
• Networking across the business in order to support to team members in various areas.
• Ensuring department office area is presentable and policies are followed.
• General office administration duties.

About you

• Experienced administrator with exceptional organisation skills.
• Excellent communication skills.
• Good Microsoft word and Excel ability.
• Diligent and flexible.
• Good problem solver.
• Comfortable juggling conflicting priorities.
• Confident dealing with people and the aptitude to host national and international visitors.
• Driving licence will be required as some travel involved.

What is in it for you?

Our typical hybrid roles at Fortescue Zero require 3 days in the office and 2 from home, making the ability to commute to the stated office location for the required days essential.

• Fortescue Zero bonus scheme
• Aviva Pension
• Group Life Assurance
• Group Income Protection
• Electric Car Scheme
• Health Cash Plan
• Employee Assistance Programme
• Private Medical Insurance
• 26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year
• Childcare Benefits
• Free on-site gym access and discounted national memberships

Application Deadline:

The closing date for applications is 8th November.

Not near-zero
Not net-zero.
We are Fortescue Zero.

Additional Information

You do not need to match every listed expectation to apply for this position. At Fortescue Zero we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills. Fortescue Zero is an equal opportunity employer that values diversity and inclusion. If you have a disability, we are happy to discuss reasonable job adjustments. You are welcome to apply no matter your age, disability, gender, marriage or civil partnership status, pregnancy and maternity status, race, religion or belief, or sexual orientation.

Please note, if you are applying for a role which involves having access to personal data, you will be subject to a background check. Where checks are unsatisfactory or incomplete and/or a failure to reveal information relating to convictions that you are required to identify as part of the background checks, could lead to withdrawal of an offer of employment.

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