ASSISTANT FACILITIES MANAGER

Milton Keynes

Salary £30k - £35k + Car allowance

We have a very exciting opportunity for an Assistant Facilities Manager working for a Dynamic  FM company assisting the Senior Team.  This is a fantastic opportunity to develop the successful candidates' FM skills and experience.

ABOUT THE ROLE

A position within the Property and Asset Management team, to assist in the management of a diverse commercial property portfolio. You will report to the Senior Facilities Mangers and the Directors.

THE ROLE

· Assist in the management of all portfolio matters.

· Manage Health and Safety database to maintain compliance across the portfolio.

· Contractor management and supplier procurement in line with Safe Contractor compliance.

· Manage Vacant Property Inspections across the portfolio in line with insurance requirements.

· Undertake regular site inspections and produce reports via our Inspection App.

· Work closely with tenants to create and maintain strong working relationships.

· Ensure compliance with legislation including Health and Safety and other regulations.

· Support the FM and Surveying teams with the invoice approval process.

· Monitor and audit the delivery of services across the service charge estates and assist with the full recovery of all relevant service charges.

· Assist in the management of rental and other income including tenant arrears.

· Liaising with our property accounts team to ensure compliance with our rent collection KPI’s.

· Liaising with tenants regarding applications for consent to assign, sublet and alter.

· Ensuring tenants’ compliance with lease obligations in relation to use and maintenance within the properties we manage.

· Preparation and administration of service charge budgets and expenditure.

· Overseeing the provision of common services to properties and tenants.

· Working with landlords and tenants on all other matters relating to the clients’ property portfolio.

· Liaising with client's agents, solicitors and other consultants across the portfolio.

· Managing access arrangement as and when requested by the client.

· Insurance administration.

· Other ad hoc duties as required.

PORTFOLIO DETAILS

The role will be focused on a variety of property types, involving industrial, offices and neighbourhood retail. You will be working for a number of different clients and be expected to provide a best-in-class facilities management service.